Privacy Policy

This Privacy Policy explains how we collect, use, store, and protect personal data when you use our platform.

1. Data Controller

This platform operates as an independent digital verification and documentation system for certificates, declarations, and product-related compliance information.

2. Information We Collect

  • Account information (name, company name, email address)
  • Manufacturer and product-related information
  • Certificates, declarations, DPPs, and related technical data
  • Contact form submissions
  • IP address, browser type, and device information

3. Purpose of Processing

Personal data is processed for the following purposes:

  • Providing certificate and document verification services
  • Generating QR codes for public validation
  • Allowing manufacturers to manage products, DoP, CE marking, and DPPs
  • Responding to contact and support requests
  • Improving system security and performance

4. Publicly Accessible Information

Certain information may be publicly accessible via QR codes or public links, including certificates, declarations, or Digital Product Passports explicitly published by the data owner.

No personal data is made public unless it is required for verification purposes and explicitly provided by the user.

5. Legal Basis for Processing

Data processing is based on one or more of the following legal grounds:

  • User consent
  • Performance of a contract
  • Legal obligations
  • Legitimate interests related to system security and integrity

6. Data Retention

Personal data is retained only for as long as necessary to fulfill the purposes for which it was collected or as required by applicable laws.

7. Data Sharing

We do not sell or rent personal data to third parties. Data may only be shared when legally required or to provide essential platform services (e.g. hosting, security).

8. Data Security

Appropriate technical and organizational measures are implemented to protect personal data against unauthorized access, loss, or misuse.

9. Your Rights

Users have the right to:

  • Access their personal data
  • Request correction or deletion
  • Restrict or object to processing
  • Withdraw consent at any time

10. Cookies

This platform uses cookies only for essential functionality, authentication, and security purposes.

11. Changes to This Policy

This Privacy Policy may be updated from time to time. The latest version will always be available on this page.

12. Contact

If you have any questions regarding this Privacy Policy, please contact us via the Contact page.